Invoicing Procedure

Objective

This procedure outlines the correct steps for issuing invoices, ensuring consistency, accuracy, and compliance with the pricing structure. All invoices must follow the itemised pricing system to maintain transparency and correct financial tracking.

For a step-by-step video walkthrough of this process, please refer to this link: 📌 Invoicing Procedure Video

1. Invoice Creation Process

Step 1: Select the Correct Item Code

• Use the predefined item codes for all services as per the recommended pricing list.

• Do not create custom item codes.

• If an item code is missing, email wegotyou@theaccountingacademy.com.au to request a new code.
  
  

Step 2: Enter the Correct Pricing

• Use the pricing provided in the system—do not modify or enter a new price manually.

• Each item should be correctly linked to the corresponding code and price from the list.
  
  

Step 3: Add Company Details

• Ensure the company name is included in the invoice for tracking purposes.

2. Applying Discounts

• Discounts can be applied but must be entered as a separate line item using the "Discount" code.

• Structure:

  1. Service Item (e.g., Bookkeeping, Tax Return)

  2. Discount Line – Enter the discount value separately.

  3. Additional Service Item (if applicable)

  4. Corresponding Discount Line for each additional service

3. Branding and Invoice Details

• Ensure the invoice is issued under your own brand with your business details.

• Use the correct invoice tracking category (your brand name) for accurate reporting and tracking.

4. Submitting Invoices

Step 1: Invoice to Clients

• The invoice issued to the client must be uploaded to the workpaper—there is no need to send this invoice separately to us.
  
  

Step 2: Invoice to The Accounting Academy Services Pty Limited

• The student must prepare an invoice for 100% of the fee charged to their client.

• This invoice must be issued at the same time as the invoice to their client.

• Please make the invoice out to The Accounting Academy Services Pty Limited
• Address is: Suite 128/32 York St, Sydney NSW 2000

• Submission process:

  • Upload the invoice to the workpaper.

  • Send a copy to: 📩 ap@theaccountingacademy.com.au

• Only invoices that follow this process will be processed for payment.

5. Missing Items or Adjustments

• If a required item or service is not available in the pricing list:

  • Do not create a new code manually.

  • Email: wegotyou@theaccountingacademy.com.au to request a new item code.

  • Await confirmation before proceeding with the invoice.

6. Compliance & Questions

• Always refer to the pricing list to ensure accuracy.

• Invoices not following this procedure may be rejected or require resubmission.

• For any questions or clarifications, contact:

📩 wegotyou@theaccountingacademy.com.au